Associate, Conferences & Events

SIFMA is currently seeking a New York-based Conferences & Events Associate who will primarily provide support to the broader Conferences & Events department. This position will report to the Managing Director, Conferences, Events & Professional Societies, and will support the coordination and execution of member-facing conferences and events in the U.S., as well as virtual programs.

Responsibilities

• Partner with the senior meeting strategists to support the planning and execution of high-profile conferences, meetings, and initiatives for the Financial Management Society
• Maintain event calendars, planning timelines, and operational tracking documents with a strong focus on organization and data accuracy
• Coordinate internal planning calls and meetings across multiple teams and locations
• Respond promptly and professionally to attendee, speaker, and general conference inquiries via phone and email
• Assist with the development and maintenance of speaker communications, presentations, event websites, registration reports, tent cards, and name badges
• Create, audit, and manage detailed speaker, attendee, and hotel rooming lists using Excel and event management systems
• Coordinate shipping and preparation of event materials and supplies
• Compile, analyze, and maintain post-event survey feedback and reporting
• Ensure projects and assignments are completed accurately, efficiently, and within established deadlines
• Provide onsite support for conferences and events as needed
• Build and maintain strong working relationships with internal teams, vendors, venues, and external partners
• Proactively identify opportunities to support team priorities and contribute to the successful execution of department initiatives

Skills

• Bachelor's degree from an accredited university
• 1-2 years of experience (corporate/association event experience a plus)
• Strong organizational, project management, communication and multitasking skills
• Ability to prioritize competing deadlines, anticipate challenges, and provide exceptional customer service
• Proficiency in Microsoft Office and Zoom; familiarity with databases
• A skill set to include accuracy in proof reading and attention to detail
• A flexible work schedule is important as the role requires occasional travel and overtime beyond regular business hours during busy periods as necessary
• Cvent experience preferred

Benefits

• Medical, Dental, and Vision Insurance Plans
• Life and AD&D Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with strong employer contribution
• Generous paid time off and holidays
• Eligible to work remotely (up to 2 days per week)
• Mobile Subsidy
• Commuter Subsidy

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