Event Coordinator - Virtual & Hybrid
Our client, a dynamic events management agency, is seeking a creative and detail-oriented Event Coordinator specializing in virtual and hybrid events. This position involves a blend of remote work and on-site presence as needed for events in and around
Charlotte, North Carolina, US
. You will be responsible for planning, organizing, and executing seamless virtual and hybrid experiences that engage audiences and meet client objectives. Responsibilities: Plan and manage all aspects of virtual and hybrid events, from conception to execution. Source and manage virtual event platforms and technologies. Coordinate with vendors, speakers, sponsors, and internal teams to ensure smooth event operations. Develop event timelines, budgets, and detailed project plans. Create engaging content and manage communications for virtual attendees. Oversee on-site logistics for hybrid components, including venue selection, AV, catering, and registration. Manage virtual registration, attendee engagement, and technical support during events. Troubleshoot technical issues that may arise during virtual or hybrid events. Analyze event data and provide post-event reports on key metrics and ROI. Stay current with emerging trends and technologies in virtual and hybrid event planning. Qualifications: Bachelor's degree in Event Management, Marketing, Communications, or a related field. 2+ years of experience in event planning, with a specific focus on virtual and hybrid events. Proficiency with virtual event platforms (e.g., Hopin, Bizzabo, Zoom Events) and related technologies. Strong organizational, project management, and multitasking skills. Excellent communication, negotiation, and interpersonal abilities. Experience in budget management and vendor negotiation. Ability to work under pressure and meet tight deadlines. Creative thinking and problem-solving skills. Flexibility to work irregular hours, including evenings and weekends, and travel as needed for on-site event components. A proactive approach and a passion for creating memorable experiences. This is an exciting opportunity to shape the future of events in a rapidly evolving landscape. If you are passionate about delivering exceptional virtual and hybrid experiences, we want to hear from you.