Executive Assistant and Marketing Coordinator

Description:BackgroundClimeCo is a global sustainability company headquartered in Pennsylvania with projects and partners all over the world. Our mission is to advance the low-carbon future and restore nature with market-based solutions. We offer comprehensive services spanning environmental asset innovation, ESG and climate strategy consulting, regulatory and policy advisory, environmental credits, API solutions, and climate action certification programs. Our growing team of respected engineers and industry experts collaborate with companies of all sizes, governmental groups, NGOs, and capital markets players on ESG, decarbonization, and policy issues—allowing us to develop high-quality, purpose-built end-to-end sustainability solutions with measurable impact. We are steadfastly committed to educating and empowering our clients, no matter where they are in their sustainability journey, to be confident in a rapidly evolving marketplace. ClimeCo is seeking an Executive Assistant and Marketing Coordinator to join our Commercial team. Position DescriptionWe are currently seeking a full-time Executive Assistant & Events/Marketing Coordinator to support our Chief Commercial Officer (CCO) and the broader Commercial team. This position will be remote with a preference for location in Chicago IL, Houston TX, New York NY, or Boston MA. The Executive Assistant & Marketing Coordinator will provide high-level administrative support to the CCO while playing an integral role in planning and executing events for ClimeCo's Commercial team. This dual-function role requires exceptional organizational skills, strong written communication ability, and a proactive approach to supporting a fast-moving, growth-oriented team. The ideal candidate is equally comfortable managing a busy executive's calendar as they are coordinating logistics for client-facing events, conferences, and team gatherings. ClimeCo embraces diversity and welcomes candidates who contribute to a climate that supports our staff of all identities and backgrounds. We further commit ourselves to an inclusive workplace where we value the perspectives of all employees by recognizing and appreciating their unique skills and talents. We strongly encourage individuals from underrepresented and/or marginalized identities to apply. Executive Support

• Provide high-level administrative support and assistance to the CCO and other assigned Commercial team leadership
• Manage the CCO's calendar, including scheduling meetings, resolving conflicts, and ensuring timely preparation for all engagements
• Draft, review, and distribute correspondence, memos, reports, and other documents on behalf of the CCO
• Prioritize and manage incoming communications, summarizing and routing as appropriate
• Arrange travel and accommodations for the CCO and Commercial team members
• Attend meetings on behalf of the CCO, taking notes, drafting follow-ups and recording action items
• Prepare presentation materials, communication templates, and briefing documents for internal and external use
• Maintain confidentiality of sensitive business and personnel information
• Perform additional duties as assigned by the CCO or Commercial leadership

Events Coordination & Marketing Administration

• Lead the development and execution of ClimeCo’s robust conference and event presence including: booth coordination, travel logistics, brand and marketing awareness e.g., signage/handouts, speaking engagement planning e.g., prepping materials and drafting talking messaging, and ClimeCo attendee preparation.
• Lead the marketing amplification for ClimeCo’s conference and event presence including authoring social copy for ClimeCo’s social media channels, creating social cards for ClimeCo attendees, newsletter copy, blog posts, and website content.
• Plan, coordinate, and execute Commercial team events including client entertainment, team offsites, and networking functions.
• Manage Commercial event logistics end-to-end, including venue selection, vendor management, catering, A/V, registration, and on-site coordination.
• Develop and track event & conference budgets, ensuring cost-effective execution and timely reconciliation
• Collaborate with the Commercial team to align event programming with business development and marketing goals
• Maintain a forward-looking events calendar and communicate key deadlines and logistics to relevant stakeholders
• Source and manage relationships with external vendors and venues that Commercial works with e.g., promotional item ordering, printers, booth storage vendor
• Process invoices tied to the Commercial budget
• Lead the creation, coordination, and execution of client case studies and marketing slicks, including workin