[Remote] Marketing and Proposal Coordinator
Note: The job is a remote job and is open to candidates in USA. iParametrics, LLC is seeking a Proposal/Marketing Coordinator to support their business development and marketing efforts across various markets. The role involves coordinating proposals, maintaining proposal content, and producing high-quality marketing materials while managing multiple deadlines effectively.
Responsibilities
- Coordinate and manage assigned proposal pursuits from solicitation release through submission
- Review RFPs, RFQs, and other solicitation documents to identify requirements, deadlines, and submission instructions
- Develop compliance matrices, proposal schedules, outlines, and checklists
- Track assignments and follow up with contributors to ensure deadlines are met
- Edit, format, and assemble proposal documents using Microsoft Office and Adobe InDesign
- Create and update proposal graphics, organizational charts, project sheets, resumes, and other visual materials
- Maintain proposal and opportunity information within Monday.com
- Prepare final production-ready documents for submission
- Coordinate proposal reviews and manage incorporation of reviewer comments
- Maintain proposal content libraries, including resumes, project descriptions, project sheets, past performance information, and corporate qualifications
- Coordinate updates to proposal content and marketing assets
- Ensure proposal resources remain current, accurate, and readily available for future pursuits
- Maintain company branding and formatting standards across proposal and marketing materials
- Assist with the development and formatting of marketing collateral, project sheets, presentations, and capability statements
- Support website updates and social media content development
- Help maintain consistent branding across marketing and business development materials
Skills
- 1-3 years of experience in proposal coordination, marketing coordination, business development support, communications, content management, or a related role
- Intermediate proficiency with Adobe InDesign and experience producing professional-quality documents
- Strong writing, editing, and proofreading skills
- Experience formatting complex documents and working within established brand standards
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Experience using project tracking or collaboration tools such as Monday.com
- Experience maintaining proposal libraries, content repositories, or knowledge management systems
- Strong organizational skills and attention to detail
- Experience managing multiple concurrent deadlines in a fast-paced environment
- Ability to work independently while coordinating with technical staff, project managers, and leadership
- Experience supporting government proposals, particularly SLED and/or federal opportunities
- Experience supporting proposal development or business development efforts
- Familiarity with Shipley processes
- Familiarity with government procurement processes, SLED pursuits, or professional services proposals
- Experience creating marketing collateral and social media content
- Experience working with SharePoint or similar collaboration platforms
Company Overview