[Remote] Recruiting Coordinator

Note: The job is a remote job and is open to candidates in USA. Vera Whole Health is a healthcare management company seeking a Recruiting Coordinator to enhance the hiring experience for candidates and new hires. The role involves supporting the full recruiting lifecycle, including scheduling interviews, managing candidate communication, and ensuring preboarding compliance.

Responsibilities

• Schedule candidate interviews and maintain the interview tracker with up-to-date status information
• Participate in weekly recruiting calls
• Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner
• Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily
• Conduct final review and audit of candidate profiles and offer details prior to hire
• Initiate background check orders and send candidate Welcome Emails
• Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire
• Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements
• Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents
• Follow up with candidates to resolve discrepancies in employment and education history
• Manage negative dilute or positive drug screen results per established protocols, including reordering as required
• Respond to candidate questions regarding background check status and process
• Notify candidates promptly upon clearance of background check and drug screen
• Execute pre-adverse action process when applicable
• Adjudicate discrepancies within First Advantage
• Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates
• Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates
• Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary
• Serve as a responsive point of contact for new hire inquiries throughout the preboarding period
• Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation
• Maintain an event calendar and ensure recruiting team members are prepared in advance of each event
• Order, track, and organize recruiting materials, branded swag, and promotional items for events
• Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner
• Contribute to recruiting and HR projects as assigned
• Identify opportunities for process improvement and share recommendations with the team

Skills

• 1–2+ years of experience in a recruiting coordination, HR support, or administrative role
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills
• High attention to detail and commitment to accuracy
• Proficiency with Microsoft Office Suite and comfort learning new systems
• Experience with Workday or similar HRIS/ATS platforms
• Familiarity with background check platforms such as First Advantage
• Experience in a healthcare or high-volume recruiting environment
• Comfort working in Slack and other collaborative tools

Company Overview