School Events Coordinator, Part Time, Contract

Job Description:

• Maintain a comprehensive, forward-looking events calendar for both the Middle and High School in coordination with leadership
• Proactively identify upcoming events and flag them to the relevant leadership teams well in advance
• Help ensure all events are on the radar of faculty and students with appropriate lead time for preparation
• Track deadlines, deliverables, and action items for each event from planning through execution, keeping leadership informed throughout
• Create polished slide decks for event briefings, planning sessions, and leadership review meetings
• Draft and send calendar invites to relevant stakeholders for all scheduled events
• Organize and maintain a centralized repository of event materials for easy team access
• Prepare agendas and recap notes for events-related meetings
• Support students and faculty in creating and managing Schoolspace events for major milestones such as prom and homecoming
• Serve as a helpful point of contact for event logistics questions from students and staff, escalating to leadership as needed
• Help coordinate volunteer or participant sign-ups and RSVPs as needed
• Attend regular check-ins with Middle and High School leadership teams to align on upcoming events and priorities
• Present event timelines and slide decks for leadership review and feedback
• Follow up on action items and decisions from leadership meetings promptly

Requirements:

• Exceptional organizational skills and strong attention to detail
• Clear written communication skills — comfortable writing for both student and faculty audiences
• Proficiency with Google Workspace (Docs, Slides, Calendar, Sheets)
• Comfortable working independently in a fully remote environment while staying closely connected to a team
• Ability to plan, anticipate needs, and take initiative without being prompted
• Reliable, responsive, and consistent in meeting deadlines
• Prior experience in event planning, student government, or a school or office administrative role
• Familiarity with virtual school platforms or learning management systems
• Experience creating presentations for professional or academic audiences
• Genuine interest in education, school culture, or community building

Benefits:

• Flexible work arrangements
• Professional development opportunities